Vacancy: Maritime Admin Support

You are responsible for the complete administrative follow-up of all operational activities on site, with a focus on processing and verifying maritime shipping documents, pre- and post-operation nominations, managing operational files from A to Z, providing invoicing input, and handling complaints. All activities are managed through the terminal management system.

You accurately manage customs documents, such as T1 and T2 documents, and ensure they are correctly processed in the relevant systems and registers.

You act as the main point of contact for customers, shipping companies, and agents, maintaining daily communication by phone and email.

You welcome and assist truck drivers, contractors, and suppliers, ensuring smooth traffic flow and directing them to the appropriate locations on site.

You prepare daily reports on terminal activities and monitor stock levels using the terminal management system.

You verify figures, perform calculations and conversions between different units of measurement (MT, Ltr15, etc.), and maintain an overview of administrative processes.

You contribute ideas for process optimisation and actively support continuous improvement.

A bachelor's degree or equivalent professional experience.

At least 3 years of experience in an administrative role, preferably within liquid terminals, oil and chemical storage facilities, or oil terminals.

Extensive knowledge of the maritime sector and the operations of the liquid bulk industry is essential.

You are comfortable performing calculations and conversions between different units of measurement and have a strong eye for numerical accuracy.

You have a good working knowledge of Excel, Word, and Outlook.

You work in a structured, meticulous, and detail-oriented manner, with a strong focus on quality.

You communicate fluently and professionally, both internally and externally, and have an excellent command of Dutch and English. You also have a good working knowledge of French, enabling you to communicate effectively with French-speaking contacts.

You have strong logical and problem-solving skills, take initiative, and demonstrate a strong sense of ownership.

Experience with liquid stock management in the (petro)chemical industry and knowledge of customs regulations are considered strong assets.

Experience working at a terminal or as an inspector or customer service (CS) professional in the (petro)chemical industry is an additional advantage.