Vacancy: Allround Admin Support

Are you someone who excels in accuracy and enjoys taking responsibility? Look no further!

As an Allround Administrative Support, you play a key role within our organization. You are responsible for the quality and reliability of all administrative processes that support our operational activities on site.

Tasks and Responsibilities:

• You are responsible for the full administrative follow-up of operational activities on site. This includes processing nominations (both before and after operations), handling operational files from A to Z, providing input for invoicing, and managing complaint administration, all via the terminal management system.
• Together with your team, you organize and optimize the planning of trucks (60%) and vessels (40%), with a future expansion towards rail planning.
• You are the point of contact for customers and maintain daily communication, both by phone and email.
• You are responsible for welcoming and assisting truck drivers, contractors, and suppliers, ensuring a smooth flow and correct guidance on site.
• You process (customs) documents accurately in the designated systems and registers.
• You handle daily reporting of terminal activities and monitor inventory via the terminal management system.

Your Profile:

• You have a bachelor’s degree or equivalent through experience.

• You have a minimum of 3 years of experience in an administrative role.

• Experience within the world of liquid terminals, oil and chemical storage facilities, or oil terminals is a strong asset.

• You have knowledge of the maritime sector and the specific operations within the liquid bulk industry.

• You effortlessly switch between teamwork and working independently, depending on the situation.

• You communicate clearly, professionally and effectively, both internally and externally.

• You work in a structured and accurate manner, with an eye for detail and quality.

• You are proactive, solution-oriented and focused on achieving results.

• You are strong in planning and organisation and are able to maintain an overview, even during busy periods.

• You have a critical mindset and actively contribute ideas on how processes can be improved.

• You have a hands-on mentality and take ownership of your responsibilities.

• In addition to Dutch, you are fluent in English and have a basic knowledge of French.

• Experience in the logistics sector, with knowledge of customs and import documentation, is a major asset.

Our Offer:

• A challenging position within a dynamic company, featuring a family-oriented and flat organizational culture where initiative, consultation, and team spirit are encouraged.
• A permanent employee contract with a competitive salary package and attractive extra-legal benefits (hospitalization insurance for you and your family, group insurance, meal vouchers).
• Opportunities for professional development and training.