Vacancy: Logistics Administrative Officer (4/5)
Ghent Warehousing Solutions Admin
Are you administratively strong and interested in logistics? Then you might be the colleague we are looking for. Ghent Warehousing Systems (GWS), part of GTS, specializes in the storage and logistics services of car tires and rims in the port of Ghent. As a Logistics Administrative Officer, you support our operational flow through accurate administration and help ensure the efficient follow-up of incoming and outgoing goods.
Tasks & Responsibilities:
- You are responsible for welcoming and registering truck drivers and act as their first point of contact upon arrival and departure.
- You closely monitor incoming and outgoing goods flows and ensure accurate administrative processing.
- You process and correctly register incoming orders and deliveries in the system.
- You coordinate and efficiently schedule loading and unloading activities, making adjustments where necessary based on operational needs.
- You proactively communicate with customers regarding schedules, delays, delivery statuses, and other operational updates.
- You are responsible for inventory management and follow-up, ensuring accurate stock administration.
- You handle incoming phone calls and emails, ensuring smooth internal and external communication.
- You contribute to daily and weekly planning in close consultation with the operations manager.
Your profile:
- You have strong administrative skills and are comfortable handling and following up on documents and data efficiently.
- You possess excellent communication skills and know how to interact professionally with customers, drivers, and colleagues.
- You are able to work independently, take responsibility, and set priorities when needed.
- You work in a structured and accurate manner while maintaining a clear overview in a dynamic logistics environment.
- You remain calm under pressure and can handle deadlines and last-minute changes effectively.
- You communicate fluently in Dutch and English; knowledge of French and German is considered an asset.
Our offer:
- A 4/5 employment contract spread over 5 working days, with a daily start time of 7:00 AM.
- A challenging and varied role within a dynamic logistics company with a family-oriented and flat organizational culture, where initiative, collaboration, and team spirit are highly valued.
- A permanent employee contract (indefinite duration).
- A competitive salary package complemented by attractive fringe benefits such as meal vouchers, hospitalization insurance (for you and your family members), and group insurance.